The Administration Department of the Union Attorney General’s Office is formed with the following divisions in accordance with rule 168 of the Attorney General of the Union Rules:
(a) Personnel Affairs and Inspection Division;
(b) Budget, Accounts and Logistics Division;
(c) Logistics and Building Division;
(d) Training and Research Division;
(e) Information Technology Division.
Functions of the Personnel Affairs and Inspection Division
(a) appointing, promoting, transferring, taking departmental action and granting leave the staff including law officers in Union Attorney General’s Office and various levels of law office, confirming the appointment and allowing retirement of them;
(b) supervising personnel affairs of various levels of law office;
(c) appointing experts;
(d) recommending the staff for honorary titles and medals, and arranging to confer the Attorney General’s Award on them;
(e) preparing the list of the staff including law officers in the Union Attorney General’s Office and various levels of law office;
(f) holding the Management Committee meetings of the Union Attorney General’s Office, and Coordination Meetings for the Attorney General of the Union and the Advocate Generals of the Region or State, Region or State law officers and District law officers;
(g) developing an organizational structure of the Union Attorney General’s Office and various levels of law office;
(h) compiling and keeping personal records, service records and confidential records of the staff including law officers in the Union Attorney General’s Office and various levels of law office;
(i) inspecting annually the office work of each department of the Union Attorney General’s Office by the relevant Deputy Director General;
(j) inspecting regularly the Region or State Advocate General’s Offices and undertaking special or unscheduled inspection from time to time, if necessary;
(k) following up on the recommendations in the audit report sent by the Office of Auditor General;
(l) forming internal inspection teams and inspecting financial matters;
(m) acting on findings in inspection of law offices;
(n) instructing and supervising the Union Attorney General’s Office and various levels of law office to keep record rooms systematically;
(o) undertaking security measures for the Union Attorney General’s Office and various levels of law office;
(p) promoting social welfare of the staff including law officers in the Union Attorney General’s Office and various levels of law office.
Functions of the Budget, Accounts and Logistics Division
Budget and Accounts Division
(a) preparing and submitting a budget in time for expenditures of the Union Attorney General’s Office, and District and Township Law Offices within the Union territory;
(b) allocating the budget to the Union Attorney General’s Office, and District and Township Law Offices within the Union territory.
(c)Monitoring the expenditure of the Union Attorney General’s Office
(d) monitoring whether the expenditure conforms with the Basic Accounts Departments of Directorates’ instruction for keeping accounts, and checking whether monthly statement of accounts are sent in time;
(e) preparing a budget for the Union Attorney General’s Office, utilizing the budget by changing headings, and re-depositing a budget surplus at the end of a financial year;
(f) scrutinising and allowing loans for fire hazard, water hazard, air hazard and loans for rainy season ration.
Logistics and Building Division
(a) finding plots of land to build law offices and staff housing, and supervising construction, maintenance and rent of buildings for the Union Attorney General’s Office and various levels of law office;
(b) procuring for and distributing office supplies to the Union Attorney General’s Office and law offices within the Union territory;
(c) procuring and maintaining motor vehicles for the Union Attorney General’s Office and law offices within the Union territory;
(d) arranging transport service for the staff of the Union Attorney General’s Office;
(e) ensuring the Union Attorney General’s Office is environment-friendly and green.
Functions of the Training and Research Division
(a) providing training for recruited law officers and staff, and sending them to the Central Institute of Civil Service to attend training;
(b) providing and supervising capacity building training courses and refresher courses for law officers and staff;
(c) arranging for law officers and staff to attend local and foreign training courses, seminars and meetings;
(d) arranging to provide lectures in training courses by the Union Attorney General’s Office and various levels of law office, and preparing brief lecture notes on different areas of law;
(e) appointing necessary experts to cooperate with international organisations and taking necessary measures in accordance with stipulations;
(f) holding subject wise training, seminars and meetings in cooperation with local and international organisations;
(g) compiling, publishing, keeping, distributing and selling Myanmar Laws (Myanmar Version and English Version), rules, law handbooks, legal periodicals, law journals and other law books;
(h) compiling legal research papers, studying and keeping record of the amendments of laws and rules, and legal research documents;
(i) establishing a plan for dissemination of legal knowledge and implementing it;
(j) supervising the library of the Union Attorney General’s Office;
(k) keeping reports, records, orders and directives of the Union Attorney General’s Office systematically.
Functions of the Information Technology Division
1. Communicating with ministries through e-Government project such as GPMS (Government Personal Management System) and EDMS (Electronic Document Management System).
2. Inputting personal records of law officers or administrative officers into office computer in time by using Employee Bio Database Management Software.
3. Uploading current activities, news and video of the Union Attorney General’s Office onto the Union Attorney General’s Office website (www.ago.gov.mm)
4. Managing the network data within the Union Attorney General’s Office.
5. Communicating with local and international organizations by using official e-mail.
6. Operating the Myanmar Law Information System of the Union Attorney General’s Office and KOICA successfully.
7. Updating office works of the Union Attorney General’s Office by using information and communication technology.
8. Developing the information and communication technology sector of the Union Attorney General’s Office after designing short-term and long-term projects in accordance with the policy, and guidance of the State.
9. Providing training for the staff including law officers in the Union Attorney General’s Office and various levels of law office to upgrade their knowledge and skill in information and communication technology.
10. Forming necessary committees and working committees, and cooperating with local and international organisations for effective implementation of information and communication technology in the Union Attorney General’s Office.